Privacy and Data Protection Policy

1. Introduction

Ryan Hogarth Marriage Officers (“we”, “us”, “our”) operates as a South African-based service facilitating marriage officer and Home Affairs-related processes within the Republic of South Africa.

We are committed to protecting personal information in accordance with the Protection of Personal Information Act (“POPIA”).

2. Jurisdiction and Scope

Our services are:

  • Offered and fulfilled within South Africa

  • Intended for individuals engaging with South African legal processes

We do not:

  • Actively market, advertise, or target individuals outside South Africa

  • Intentionally process personal data of individuals located outside South Africa

Any interaction from outside South Africa is considered incidental and subject to South African law.

3. Information We Collect

We may collect and process the following personal information where necessary to provide our services:

  • Full names and contact details

  • Identification or passport information

  • Marital status and related legal documentation

  • Booking and scheduling information

  • Communication records

We limit collection to what is necessary for the specific purpose.

4. Purpose of Processing

Personal information is processed for:

  • Facilitating marriage officer services

  • Coordinating with relevant authorities (including Home Affairs)

  • Managing bookings and client communication

  • Compliance with legal and regulatory obligations

We do not use personal information for unrelated purposes.

5. Legal Basis for Processing

We process personal information in accordance with POPIA on the basis of:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate business purposes directly related to the service provided

  • Consent, where required

6. Data Retention

We retain personal information only for as long as necessary:

  • To fulfil the purpose for which it was collected

  • To comply with legal, tax, and regulatory requirements

  • To maintain appropriate business and audit records

Where information is no longer required, it is:

  • Deleted, or

  • De-identified in accordance with applicable law

7. Data Subject Rights

In terms of POPIA, you have the right to:

  • Request access to your personal information

  • Request correction of inaccurate information

  • Request deletion or destruction of personal information where applicable

  • Object to processing where legally permitted

Requests may be submitted to:
info@marriageofficer.co.za

All requests will be assessed in accordance with POPIA, including any applicable legal retention requirements.

8. Limitations on Deletion

Please note:

Certain records, including invoices and legally required documentation, may be retained where required by law.

In such cases, personal information will be:

  • Minimized, or

  • De-identified where reasonably possible

9. Data Security

We take reasonable technical and organisational measures to protect personal information against:

  • Loss

  • Unauthorised access

  • Unlawful processing

Access to personal information is restricted to authorised individuals only.

10. Third Parties

We may share personal information only where necessary with:

  • Marriage officers

  • Government departments (including Home Affairs)

  • Service providers directly involved in fulfilling the service

All such sharing is limited to what is required.

11. International Data Transfers

We do not intentionally transfer or process personal information outside South Africa.

Where third-party systems are used, reasonable steps are taken to ensure data protection standards are maintained.

12. Contact Details

For any queries, requests, or concerns relating to personal data:

Ryan Hogarth Marriage Officers
Email: info@marriageofficer.co.za

13. Updates to This Policy

This policy may be updated from time to time to reflect changes in legal or operational requirements.

14. Governing Law

This policy is governed by the laws of the Republic of South Africa.